How do I post an event?

If, according to your institution's permission settings, you are able to post an event, you will see the Post Event button and menu. Any active or future events will be visible on the Events board for all users who have permission to view them. Admins are also able to see and edit events that have expired via the Events Archive.

Click on the button or menu to open the Post Event page.

Step 1 - Add an image

You can either upload an image or choose one of the generic images. Images should be 804x445 pixels, but can be cropped to size.

The generic images are already pre-sized, simply select the image you wish to use and click APPROVE.

Step 2 - Add Event Details

Name of the event

Enter the name of your event, this field is free-text and required.

Location

This field pulls from Google Maps, so start typing the name of the location (eg. hall or restaurant name); if it is not listed, enter a street address. If you are posting a webinar, leave this field blank.

Link to event url

If you want users to register on an external website, this link is required. If your guests will be registering on the platform, this is an optional link to an event site.

Event ID

This field is only required for automated posting (admin functionality)

Start and End date and time

The start and end date are required; the time is optional. See here for instructions on editing the date and time.

Step 3 - Select Registration Method

There are three ways that users can register on the platform.

Internal RSVP

If this option is selected, users can register their attendance on the platform. If a user clicks on the Register button, they can select Going/Not Going.

User's RSVP will be saved on a file that can be downloaded from the event page.

External registration via URL

If this option is selected, users will be directed to an external site when they click on the Register button. Note: If this option is selected, the Link to event URL is required.

Registration form embedded in description (admin only)

See here for instructions.

Step 4 - Add a description

You can add images, videos and more details about your event, using the html editor. You can also upload a PDF flyer of your event.

Step 5 - Limit Registration

You choose if the event will have unlimited registration or if you'd like to cap the number of users who can register.

If you choose to limit registration, select the "Limit event to" option and type the limit into the field.

NOTE: You will not be able to set the limit to lower than the number of people who have already registered for the event.

Once the event registration reaches the limit, the event will show on the events board as Sold Out. Users will then be able to join a waiting list for the event.

Step 6 - Invite an audience

If you select to invite users to your event, you can choose to invite All or a segment of users based on the available filters. If a user is invited to an event, the event will appear in the Your events section.

Notifications

If you invite users to your event, they will receive an invitation in their feed, an on-screen notification and (if using the mobile app) a push notification. If you make changes to your event after posting, they will receive a new notification.

Depending on your institution's permissions, you may be able to also send an email invitation. If selected, the invitation will go out immediately after posting the event.

When you have filled in all fields, click POST and confirm that you want to post and/or send an invitation.